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3 C’s of Export Documentation You Should Know


Preparing export documents may seem to be an easy task. At least, to a newbie or someone who never did it! However, the errors, delays, labour and nuisance involved in the process are the prime reasons for exporter businesses across the world to suffer losses. In fact, even the most experienced exporters admit struggling with its daunting aspects like non-compliance, slow processing and poor management.

If you are currently sailing in the same boat, you are most likely not familiar with the three game-changing C’s of export documentation. Let’s introduce you to them one by one.

Centralisation

Review the current situation of your export supply chain. The chances are high that you experience some of these common issues:

  • First, there is no proper means for documentation status tracking
  • Second, your staff still continue to manually handle various operations
  • Third, you employ different people and ways to manage orders, place bookings, apply for different documents and so on
  • Fourth, there is no way to audit the process after every shipment

So, where does the problem lie? The answer is centralisation. Your business relies on the traditional decentralised approach which leads to poor efficiency, data and record duplication and many such flaws. In addition, there is a lack of visibility in the process which deprives you from valuable insights and auditing. Having a centralised platform to organise and manage the documentation tasks is what your business requires immediately.

Customisation

Needless to say, it is important in today’s world to recognise the specific needs of your business. Just like your business stands out from the crowd in terms of the export items, importing countries and quality you aim to offer, your documentation needs might also differ from others. In order to entertain them, you must carefully choose a platform which is:

  • Easy to integrate with your existing electronic systems, from accounting and back-office tools to ERP systems and more
  • Tailor-made or customisable to let you create the right sets of documents accurately without demanding any additional resource
  • In addition, is a cost-effective solution that doesn’t demand wastefully investing in the applications or features your business doesn’t need at all

Cloud

If you are not familiar with what cloud processing can help your business achieve, you are indeed living under a rock. In contrast to the conventional desktop-based document preparation, the modern method of electronic documentation offers numerous benefits:

  • To begin with, it allows exporters to save money they otherwise spend on buying, maintaining and upgrading desktop solutions and related hardware
  • Besides, it promotes flexible documentation through remote applying and printing during any hour of the day and using from a set of mobile devices
  • Moreover, it adds speed and ease to communication that an exporter needs to conduct with various departments and certificate-approving authorities.

To conclude, having an electronic system that supports centralised control, is customisable and operates on the cloud can end almost all of the issues usually hindering smooth document preparation. Make sure you go with an international trade software that is compatible with your business dealing with importers from different regions globally.

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