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How Can Non-compliant Documentation Affect Your Export Business?

It is common to read and hear stories about export companies paying heavy fines for not being compliant with prescribed trade norms and regulations. Export documentation, in particular, is one of the biggest reasons behind it. Because of the lack of knowledge or ignorance towards the international laws, exporters struggle to prepare fool-proof export documents. For this reason, many of them have begun to invest in export documentation software tools that make this task efficient and simpler.

If you still want to know the importance of one such software, it would be good to learn about the consequences of non-compliant documentations that these tools address. Here are some of them.

Rejections and Delays

Needless to say, non-compliant export documents are bound to face rejections with the approving authorities. For example, a phytosanitary certificate required for export of plants and plant products may get disapproved when submitted to the Department of Agriculture, if it doesn’t meet the designated norms. In addition, it may face issues if it doesn’t match the importing country requirements.

Going further, multiple rejections may lead to unnecessary delays in shipments. One can expect these delays to extend to days or even weeks.

Punishments and Penalties

Non-compliance with the international trade documentation norms may draw legal consequences. For instance, wrong export declarations and incorrect product classifications may lead to confiscation of the consignment. Besides, hefty fines may be levied on the exporters. In severe cases, the exporter may also be at the risk of imprisonment.

Business and Customer Loss

While the above-mentioned consequences are of short terms, non-compliance in documentation can lead to long-term reputation damage. In case your export documents are repeatedly found in non-adherence to the required standards, you may end up losing the trust of various parties. Apart from facing monetary losses, you may also lose some valuable clients forever. Moreover, your business may face the risk of getting blacklisted.

Some of the most common reasons for non-compliance are outdated information, human errors and traditional documentation procedures. In order to deal with each of these issues, you need to find a solution in the form of a good export documentation software tool.

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