How to Prepare Export Documentation for Your Next Shipment?

For years, you might have done it manually. If yes, then it might have involved filling many forms, re-keying the same information again and again, contacting different authorities and a lot more. It is most likely that human errors and excess time consumption in preparing export documents caused your business delays, penalties and loss of reputation.

An export documentation software tool can address each of these concerns for your upcoming shipment. So, here’s how you should accomplish it.

Prefer a Cloud Solution

Many exporters still fail to know the advantages of a cloud-based documentation too. Consequently, they enjoy only a limited support from a desktop solution. Undoubtedly, the cloud can reduce your cost of running a software dramatically and brings in advantages like remote access and customized usage.

Centralize the Information

The next step is to store all important details about your export business and various products your export centrally in the software’s databases. It would allow you to retrieve, edit and update information in real time and as per your company’s growth. Clearly, you would find the time taken to apply for various certificates and create documents like commercial invoices reduced significantly.

Integrate with Existing Tools

A good documentation tool is the one which is easy to integrate with various software systems that your business might already be using. For example, ERP and accounting tools are what most of the exporters use. By integrating your new software with these, you can create a streamlined business process which aids reporting, management and smooth supply chain operations.

Start Meeting Compliance Needs

Finally, the steps mentioned above help your business to meet one important requirement to avoid hiccups – the need to be compliant with the global trade standards. Once you install and start using a good software, make the best out of it to keep a watch on the latest updates and norms. Needless to say, it is difficult to achieve this goal through manual documentation process.

No matter whether you prepare export documents by yourself or have a team to do it, investing in a software tool can bring in a major difference in the overall results. And, you will clearly witness in your next shipment.

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