Skip to main content

Can Poor Export Documentation Cause More Harm than Just Shipment Delays?

Undoubtedly, an accurate and efficient export documentation process holds a lot of significance. However, many believe that the only thing it does is save the exporters from delays in dispatching export consignments. The fact is that its absence may completely derail the overall functioning of the export supply chain. Learn how and also find out how using export documentation software can be a solution.

The High Risk of Repeated Errors

A number of important documents are required at every stage of export supply chain. Even if you have the most experienced staff for this, the manual documents preparation is highly prone to errors. Why? Firstly, you need to contact tens of agencies and parties simultaneously for:

  • Form filling
  • Certificate approval
  • Permit applications
  • Information sharing and so on

Secondly, you may have to handle a voluminous amount of data for documentation processing. As a result, there can be repeated errors that lead to not just delays, but also in penalties and increased costs. With a software tool, it becomes much easier to contact various parties and handle huge data, thereby reducing these risks.

Missing the Control on Supply Chain

In order to scrutinize, analyse and improve the performance of export supply chain, you must have data readily available. Unfortunately, that’s not possible when you rely on the unsynchronized manual operations for preparing documents and storing data. How does it harm? To begin with, you find it difficult to keep a track of documentation and how the consignment is moving. In addition, you fail to prepare export reports that are critical for the business’s growth and improvement.

In order to deal with it, use software which keeps everything centralized. By doing so, you can easily access and utilize the data to carry out a number of export supply chain-related activities and tasks without any hiccups.

Failure to Adhere to the Standards

Exporting to the global markets requires export documentation to be fully compliant with the set international standards. In short, if you fail to do so, your business would soon have unsatisfied customers and a loss of image and reputation. You can easily count it as a blow to your anticipated business profits and growth.

A good software tool for export documentation is designed to abide by these standards and weed out any chances of non-compliance. Thus, if you are still managing export documentation manually, it is the right time to make a switch.

Comments

Popular posts from this blog

The Importance of Export Declaration Number for Australian Exporters

When it comes to international trade, Australian exporters face a myriad of regulations and processes designed to ensure smooth and compliant transactions. One crucial aspect of this system is the Export Declaration Number (EDN). While it might seem like just another bureaucratic step, the EDN plays a vital role in the success of export operations. In this blog, we’ll delve into what the Export Declaration Number is, why it’s important, and how Australian exporters can navigate this process effectively. What is an Export Declaration Number? An Export Declaration Number (EDN) is a unique code assigned to goods being exported from Australia. This number is issued by Australian Border Force (ABF) upon the successful submission of an export declaration. Think of it as a passport for your goods—allowing them to leave the country legally and reach international markets without unnecessary delays. The EDN confirms that all necessary details about the goods, including their nature, value, des...

Important Aspects of Lodging Export Declaration the First Time

The exporters must lodge export declarations to the Customs and Border Protection as an essential requirement to carry out export transactions. First, these are the statements that report to the Customs information about the goods being exported. Second, each of these declarations is processed to generate a unique export declaration number which is an important entity throughout the process. In a declaration, an exporter would share information about the consignor, consignee, loading and destinations ports or airports, goods description, quantities etc., intended date of export and so on. While these are the basic things you must be familiar with. If you are about to lodge an export declaration for the first time, here are some important things to know. Lodging an Export Declaration It can be done in two ways: Electronically : For this you need to register with the integrated cargo system (ICS) which is under the control of the Customs and Border Protection. At a counter : For ...

One Step to Bring Efficiency in 6 Export Documentation Related Processes

Export documentation continues to harass exporters across the globe. The exercise involves many important processes that unfortunately are prone to human errors, delays, non-compliance and subsequent losses. In the nutshell, exporters and their staffs fail to perform them efficiently and thus, face the unpleasant consequences. However, there is one step that can put an end to such situations and keep an export business on track. So, what is that one-step solution? The answer is shifting the important processes to an electronic system. Find out how it helps. Making Bookings To begin with, exporters often report of struggling with booking vessels, freight forwarders and other service providers. Apart from a great deal of time spent in comparing rates from different companies, it also requires filling out multiple forms. Due to this, you may miss enjoying the best deals and rates available. How about easy automated form filling, instant results and faster comparisons? It is achievable wi...