Dos and Don’ts of Choosing Export Documentation Software

Using a software tool for preparing important export documents is the right thing to do. However, you need to be careful while choosing the right solution. There are a number of vendors offering export documentation software in Australia. Here are some tips to help you invest in the best option.

Dos

Prefer a cloud solution. It would save you the costs of installing and regularly updating a software at your office computers and make remote export documentation easier and much faster.
Go for a free trial. The most popular and reliable software tools are available on free trails for a few days. It would help you have an idea of different tools and choose one according to your specific needs.
Check the recommendations from authorized departments. For example, the Department of Agriculture and Water Resources provides a list of EXDOC software vendors to choose from.
Look for a customizable solution which caters to the documentation needs of your export business precisely. For example, it should support multi-currency scenarios and different output layouts.

Don’ts

Never buy the entire package if you need just one or two modules. There are many vendors who allow exporters to choose flexibly and invest in standalone applications for specific export documents only.
Don’t ignore the training part. If you are new to electronic export documentation, it is better to opt for vendors who offer training to use their electronic software solutions. It would help you make the best out of the software.
Don’t forget to assess the software’s compatibility. If you are about to choose a cloud based solution, it is important to know beforehand the web browsers and devices it supports. Usually, cloud solutions support all popular browsers and work on devices like tablets, smart phones and desktops as well.
Don’t overlook the importance of experience while selecting a vendor. A software provider with years of experience in offering international trade software solutions should be your final choice.

Don’t be in a hurry and devote good amount of time comparing various options available. Remember that investing in the right software would ensure efficient export documentation which is critical for an export business.

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