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Are You Ready to Choose Your First Export Documentation Software?

Manual export documentation is completely outdated and arrays of export documentation software tools are making rounds of the export industry. If you are about to choose one of these tools, it is important to make the right selection and extract the best out of the software. For this, you can keep in mind these important points to go ahead.

Prefer Cloud Solutions
Cloud technology is the buzzword today and you should empower your export documentation process by choosing a cloud-based software. By doing so, you won’t need to invest in costly IT infrastructure at your office. Also, you won’t need to install, upgrade and maintain the software. With the help of cloud documentation, you can dramatically reduce the overall time and cost involved in getting various documents generated/approved.

Which Documents Do You Need?
Some important export documents include phytosanitary certificate (for plants and plat products), health certificate (for animals and animal products), certificate of origin (to obtain the benefits of free trade agreements), export permit and export declaration number. Choose the right software that can help you obtain these documents electronically and at lower cost. In addition, you may also look for a software that helps in generating commercial invoices, packing lists, letter of credit and many other important export documents.

Are You or Your Staff Trained?
In order to use an export documentation software efficiently, it is important to know how to use every single feature of it. For this, you can opt for training from your vendor who would help you use the software to apply for documents, manage the export data and maintain security as well.

Making the Right Arrangements

Once you choose a good software for export documentation, the next step is to make some important preparations to use it. For example:
  • A good internet connection would be important to access the software especially if you are using a cloud based solution.
  • Make sure you install compatible web browsers to access the software.
  • Learn about the specifications of printers that the software would support for printing of documents at your office itself.
Within few days, you would be used to the new software and see dramatic changes in the way you carry out export documentation process.

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