Skip to main content

4 Common Mistakes While Creating Export Documents

The success of every export consignment depends largely on the accuracy of the export documents. Even a small error may lead to a big hurdle and your shipment may get trapped for days or weeks. In most of the cases, human errors, lack of knowledge and inexperience are the main culprits that leave loopholes in the important documents required for international trading. Here are the most common mistakes that you should essentially take note of before beginning the export documentation process.

Incorrect Contact Information

If you misspell the name or address of the consignee, be prepared for the late delivery of the consignment. It usually happens due to typos or unverified/outdated data in your records. For example, one of your old consignees might update their phone numbers and fail to inform you. Make sure that you verify this information before starting the documentation for every consignment.

Erroneous Classification of Goods

Many exporters commit the mistake while classifying the export items. For example, salted or smoked seafood comes under the category of unprocessed primary products while frozen seafood should be classified as processed primary products. Going further, you can classify four or more products in the category of mixed goods for a single consignment only if each of the commodities has values less than A$5,000.

Incorrect Product Descriptions and Labels

Product descriptions should match the content of the letter of credit, an important export document. In case of a mismatch, the customs might have to carry out time-consuming reviews of the consignment and they might object to providing clearance. The same is true about labels and packing list inconsistencies. For example, the products in the category of dangerous goods should be appropriately labeled.

Wrong Trade Codes

Familiarity with the International Commercial Terms (Incoterms) and trade codes is important to ensure smooth shipments. However, many exporters jumble up the codes only to land into frustrating situations. One common mistake is regarding the destination country code, especially in the case of North Korea (KP) and South Korea (KR). Another example is filling the wrong currency and currency code.

If you have export documentation software, chances of these mistakes diminish. Otherwise, you must invest great care and a good amount of time to keep a check on these mistakes. 
Labels:

Comments

Post a Comment

Popular posts from this blog

The Importance of Export Declaration Number for Australian Exporters

When it comes to international trade, Australian exporters face a myriad of regulations and processes designed to ensure smooth and compliant transactions. One crucial aspect of this system is the Export Declaration Number (EDN). While it might seem like just another bureaucratic step, the EDN plays a vital role in the success of export operations. In this blog, we’ll delve into what the Export Declaration Number is, why it’s important, and how Australian exporters can navigate this process effectively. What is an Export Declaration Number? An Export Declaration Number (EDN) is a unique code assigned to goods being exported from Australia. This number is issued by Australian Border Force (ABF) upon the successful submission of an export declaration. Think of it as a passport for your goods—allowing them to leave the country legally and reach international markets without unnecessary delays. The EDN confirms that all necessary details about the goods, including their nature, value, des...
Post a Comment
Read more

Important Aspects of Lodging Export Declaration the First Time

The exporters must lodge export declarations to the Customs and Border Protection as an essential requirement to carry out export transactions. First, these are the statements that report to the Customs information about the goods being exported. Second, each of these declarations is processed to generate a unique export declaration number which is an important entity throughout the process. In a declaration, an exporter would share information about the consignor, consignee, loading and destinations ports or airports, goods description, quantities etc., intended date of export and so on. While these are the basic things you must be familiar with. If you are about to lodge an export declaration for the first time, here are some important things to know. Lodging an Export Declaration It can be done in two ways: Electronically : For this you need to register with the integrated cargo system (ICS) which is under the control of the Customs and Border Protection. At a counter : For ...
1 comment
Read more

One Step to Bring Efficiency in 6 Export Documentation Related Processes

Export documentation continues to harass exporters across the globe. The exercise involves many important processes that unfortunately are prone to human errors, delays, non-compliance and subsequent losses. In the nutshell, exporters and their staffs fail to perform them efficiently and thus, face the unpleasant consequences. However, there is one step that can put an end to such situations and keep an export business on track. So, what is that one-step solution? The answer is shifting the important processes to an electronic system. Find out how it helps. Making Bookings To begin with, exporters often report of struggling with booking vessels, freight forwarders and other service providers. Apart from a great deal of time spent in comparing rates from different companies, it also requires filling out multiple forms. Due to this, you may miss enjoying the best deals and rates available. How about easy automated form filling, instant results and faster comparisons? It is achievable wi...
Post a Comment
Read more